Create a lease

Create a lease by assigning a tenant to units, then record its term, bank and cash rent, deposit, GST, TDS, CAM and escalation plan.

Updated 16 Oct 2026

Overview

In Property360 a lease is the agreement between a tenant and the owners. The lease holds the rent, the deposit, the term and the escalation plan, and these are entered once per lease. The units are simply where the tenant sits.

A lease is created by assigning a tenant to one or more units. You then fill in its terms on the Lease Info tab, which has five sub-tabs: Overview, Term & Renewal, Rent & Deposit, Tax & Escalation and History.

Before you start

  • The tenant must exist. See Add and onboard a tenant.
  • The units must be vacant and leasable.
  • Have the signed agreement ready. You can upload it, and AI can read the terms from it.

Steps

  1. Open Lease Dashboard and click the tenant's edit button to open Edit Tenant & Lease.
  2. On Property Assignment, choose the Property, tick the unit(s), set Lease Start and Lease End, then click Assign Unit and confirm.
  3. You land on Lease Info → Rent & Deposit. Enter Account Rent (paid by bank) and Cash Rent. Monthly Rent (auto) is their total.
  4. Check Leased Area (sq.ft). It defaults from the unit, but you can change it to the chargeable or carpet area in the agreement. Rent / sq.ft is worked out for you.
  5. Under Rent Deposit Accounts, choose which bank account each owner wants this rent paid into.
  6. Enter the Security Deposit Amount, Date Received and Deposit Reference / Source. You can also paste the bank's credit SMS into Capture from bank message to fill these in.
  7. If the tenant pays CAM, tick This tenant pays CAM and enter the CAM Rate (₹/sq.ft) or Monthly CAM (₹), the CAM Start Date and the online/cash split. If they don't, note the reason.
  8. On Term & Renewal, add the Lock-in Period (months), Notice Period (months), Renewal Terms and any Rent-Free Period.
  9. On Tax & Escalation, enter GST % and TDS %, then the escalation plan: Escalation %, Escalation Interval (Months) and Escalation Date.
  10. Click Save Lease. Check the Overview sub-tab for a summary of everything you entered.
Tip:Upload the agreement under Lease document, then use Prefill from lease document (AI). Blank fields are suggested from the PDF, and anything that differs from what you've entered is flagged for you to confirm. Click Apply selected, review, then Save Lease.
Note:GST and TDS are worked out on the Account Rent only, never on the cash part.

Example

Acme Retail Pvt Ltd takes unit 3-01 at Lakeview Plaza from 1 July 2026 to 30 June 2029. You enter Account Rent ₹1,20,000, Cash Rent ₹0, Leased Area 2,400 sq.ft (₹50.00 / sq.ft), a deposit of ₹7,20,000, GST 18%, TDS 10%, and Escalation 5% every 12 months. The Escalation Date fills itself as 1 July 2027.

FAQs

Can I create a lease from the property page?

Yes. Open the property, choose Assign Tenant on a vacant unit, and in Tenant & Lease pick a New Tenant, Inactive Tenant or Existing Tenant with basic rent terms. Fill in the full terms on the Lease Dashboard afterwards.

Where did the Leases page go?

Leases live on the Lease Dashboard. Old links to the leases page take you there.

What is a rent-free period?

A fit-out or grace window. Months inside it are not charged or shown as due in the Rent Ledger.

Troubleshooting

The Save Lease button is greyed out

No lease exists yet. Assign the tenant to a unit on Property Assignment first.

Rent / sq.ft says "Enter area to compute"

Enter a Leased Area (sq.ft) greater than zero.

The Escalation Date isn't what the agreement says

Type the correct date over it. The date you enter is kept.

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