Ownership and co-owners

Overview

Many Indian properties are jointly held, for example by family members or business partners. In Property360 each property has one or more owners, each with an Ownership %. These shares drive a lot of the app:

• GST invoices are raised separately by each owner for their share of the rent.
• The Rent Summary "Split by owner" view and the dashboard's My Rent Share show each owner's portion.
• Property Details shows My Monthly Share next to the property's total Monthly Income.
• Shared expenses are split by these percentages in Expense Reconciliation.

Before you start

• Only landlords and master admins can change ownership.
• Each co-owner must already have a Property360 account as a Landlord (or admin). A master admin can create one in Administration → Users.
• Shares on a property can never total more than 100%.
• The person who created the property starts at 100%. To add a co-owner, first lower that share.

Steps

Change an existing owner's share

1. Open the property. The Ownership card sits next to the property details.
2. Click the pencil (Edit ownership) next to the owner.
3. Enter the new Ownership % and the Effective From date.
4. Click Save Changes.

Add a co-owner

1. On the Ownership card, click Add.
2. The Add Co-owner box shows how much is already allocated and how much is available, for example "60% allocated to owners · 40% available".
3. In Select User, choose a landlord or admin. People who are already owners aren't listed.
4. Enter the Ownership % and the Effective From date.
5. Click Add Owner.

When there is more than one owner, a Total allocated line appears. It is green at exactly 100% and red otherwise.

Remove an owner

Click the bin icon (Remove owner) next to the owner and confirm.

Example

A. Sharma created Lakeview Plaza, so she holds 100%. R. Iyer owns 40% of it. She clicks the pencil next to her name and changes her share to 60%. Then she clicks Add, selects R. Iyer, enters 40 and today's date, and clicks Add Owner. Total allocated shows 100% in green. The next time GST invoices are generated, Acme Retail Pvt Ltd receives two: one from A. Sharma for 60% of the rent and one from R. Iyer for 40%.

FAQs

Does each co-owner need their own GSTIN?

Each owner invoices under their own details. Set up each landlord's GST and tax settings on their own profile.

What if a co-owner bills outside Property360?

A landlord can be excluded from Property360 invoice generation on their profile. Their share is then skipped, and other co-owners still bill normally.

What does a co-owner see?

Each owner sees the property and their own share of rent. A landlord doesn't see another owner's share breakdown unless they are an admin.

Can ownership be changed mid-year?

Yes. Use Effective From to record when the new share starts.

Troubleshooting

"Total ownership cannot exceed 100%"

Other owners already hold that share. The message tells you the most you can assign. Lower another owner's share first.

The Add Owner button is greyed out

0% is available. Edit an existing owner's share to free some up.

The person I need isn't in Select User

They must be a Landlord or admin user. Ask a master admin to create or change their account.

Total allocated shows red

Shares don't add up to 100%, so rent and invoices won't split fully. Adjust them until the total reads 100%.

Related articles

• Add a property
• Generate GST invoices
• Rent Summary
• Roles and what each can do