Your dashboard
Read your portfolio at a glance — occupancy, leases, outstanding rent and your rent share — and drill into the detail behind each tile.
Overview
The Dashboard is the first item in the sidebar and the home page for most roles. It brings together the main figures for the properties you can see. Most tiles are links, so one click opens the list or report behind the number.
Before you start
- The dashboard only counts properties you own or have been given access to. A landlord sees their own portfolio. A master admin sees everything.
- Figures come from your property, lease and rent records. If a tile looks wrong, the fix is usually in the underlying record.
Steps
- Click Dashboard at the top of the sidebar.
- Read the KPI bands from left to right:
| Band | Tiles | Opens |
|---|---|---|
| Portfolio | Total Properties, Under Construction | Property Info |
| Occupancy | Occupancy Rate, Vacant Units, Occupied Units | Vacant / occupied units report |
| Leasing | Active Leases, Lease Alerts (expired leases awaiting renewal or enhancement) | Expired leases report |
| Financial & Operations | Outstanding Rent (pending + overdue), Open Tickets, Electricity Due | Rent Ledger, Maintenance, Electricity Payments |
- Under Rent Breakdown, check your share of monthly rent: My Rent Share (bank + cash), Bank Deposit, Cash Deposit, TDS, GST and Net Bank Deposit (your share, including GST and less TDS). These tiles open the Rent Summary.
- Scroll down to Trends & Breakdown for the 12-month rent collection trend, rent by property this month and properties under construction.
- Use Lease Expiration to see active leases grouped by time to expiry, the revenue at risk in each window and a property-wise breakdown. Click a band to drill down.
- Check Alerts & Notices for vacant units and property-tax status. Check Construction Expenses for budget performance.
Master admins: view another landlord's rent share
- In the Rent Share for bar, tick one or more landlords. The default is Me (default).
- The Rent Breakdown tiles switch to the combined share of the people you selected.
- Click Reset to go back to your own figures. A Total Monthly Rent tile always shows the full portfolio across all landlords.
Example
R. Iyer owns 40% of Lakeview Plaza, which collects ₹2,50,000 a month in total rent. His My Rent Share tile shows ₹1,00,000, split between Bank Deposit and Cash Deposit according to how each lease is paid. TDS shows his share of the tax deducted by tenants.
FAQs
Why doesn't a cellar used for parking count as vacant?
Units marked as not for lease are left out of occupancy and vacancy figures. See Not-for-lease units.
Which properties count towards occupancy?
Units in Active and Ready for Leasing properties. A property that is ready to lease shows its vacant units, so they don't stay hidden.
Why is my rent share lower than the property's rent?
Your share follows your ownership percentage. See Ownership and co-owners.
Troubleshooting
A tile shows zero
You may not have access to any property yet, or the records behind the tile are empty. Open Property Info to check which properties you can see.
Lease Alerts shows leases I have already renewed
The lease still has its old end date. Record the renewal or extension on the lease, and the alert clears.
Rent share looks wrong
Check that the property's ownership adds up to 100% and that each lease has its bank and cash rent filled in.